Top
Looking for project management templates?

The 30-Minute Miracle That Will Change The Way You Leave The Office

30 minute miracle to change your workday

I have one word for you today: Transitions.

How am I only realising this now?

I need time to transition between activities in order to keep my work/life balance from imploding.

You might have worked this out a long time ago, but it’s only been a few months since I realised this applied to me as well as my pre-schoolers. I manage their transitions well:

“We can play for 10/5/3/1 more minute and then we are going home.”

“I’m going to count to 10 and then turn off the light.”

“I’ll sing one more song and then you have to go to sleep.”

But my own transitions went more like:

It’s 5.55am and I leave the house to get my train in 5 minutes. I’ll just put that load of washing on and take the clothes from the dryer upstairs before I put my shoes on.

It’s 4.55pm and I have to leave the office in 5 minutes. I can totally fit in writing another email before I go.

No! It’s no wonder I’ve been so frazzled. I have written before about literally running to meetings. I know people say that you can learn a lot from your children but I really think that managing transition time might be the most important thing they’ve taught me.

This is what I am trying to do instead:

  • Set alarms before meetings (Outlook does this for you) and get my thoughts and papers together, even if it means – shock – arriving at the meeting room a minute or two early with nothing to do but wait.
  • Start winding down at work 30 minutes before I need to walk out the door. I no longer have the kind of life where I can stay until I naturally finish my tasks and feel satisfied in my accomplishments, and leave then. I have trains to catch and boys to kiss at bedtime. So I have to have a plan to go, and get myself in a mental state where I’m not trying to jump from ‘work mode’ to ‘commute mode’ in 2 seconds.

The 30 minutes-leaving-work transition is the biggest revelation for me. I start checking my To Do list and making sure the big things are done (and I’ve left myself time to do those straggler tasks like sending that half-written email I started at 8am and haven’t got round to finishing yet). I mark the most important things for tomorrow so I know what to focus on when I get to work. I do end of day things like change my out of office message, take my cups back to the kitchen, last minute check in with my team.

It means I am leaving the office much calmer and more organised.

All those good feelings are normally blown out of the water by the ongoing train strikes and disruption we’ve got on the journey home, but hey, I can’t fix everything!

30 minute miracle to change your workday

About Elizabeth Harrin

Elizabeth HarrinElizabeth Harrin FAPM is a professional project manager and award-winning blogger behind A Girl's Guide To Project Management. She's passionate about demystifying project management and making tools and techniques work in the real world. She's also the author of several books including the PMI bestseller, Collaboration Tools for Project Managers.
Elizabeth lives in the UK with her family. She uses her organisation and project management skills at home, and also to help other bloggers at Totally Organised Blogging.

Comments

  1. Carol Barnhartt says

    20 April, 2017 at 10:03 pm

    I tried this and it works for me although practice is needed. I sometimes only leave 15 min which isn’t enough. But it is getting better and I’m less frazzled. One time I left the office and left my laptop there when I was working from home the next day. I had to go all the way back that night to get it. Now that likely won’t happen as I have some time to run through a checklist.

    • Elizabeth Harrin says

      20 April, 2017 at 10:06 pm

      I’m constantly getting it wrong too – it’s just something to aim for and we need to grant ourselves a bit of grace when it doesn’t work out. I agree that 15 minutes isn’t enough for me either. But at least it’s a start! Thanks for taking the time to comment.

  2. Tris Findling says

    31 January, 2017 at 7:40 am

    Wow, the 30-minute wind down sounds like a great idea! I wonder if it can work in non-office environments? I work from home, so I don’t ‘transition’ to another physical location when I finish working. But I’ll try and see how it goes. Thanks Elizabeth!

    • Elizabeth Harrin says

      31 January, 2017 at 10:28 am

      Tris, I work from home part of the week too, and I think it’s even more important there. It helps me tidy my mind ready for the next part of the day, which is inevitably busy in a different way!

  3. Paul Nicholson says

    16 January, 2017 at 9:09 am

    Hi Elizabeth

    Have you tried writing a work journal as part of your last 30 minutes of work? I have found that reflecting on your day, looking at things that you might have done differently and writing them down really helps you to improve your working day. I try to spend about 15 minutes writing a quick reflection of the day and concentrating on “critical moments” when things went especially well or badly. There are also a variety of methods you can use like GROW (Goals, Reality, opportunities, will) that can help you take control.
    Thanks
    Paul

    • Elizabeth Harrin says

      16 January, 2017 at 9:17 am

      Paul, that’s a great idea. I do reflect on the day, but normally on the commute home, and mainly focus on the negative aspects! I can see that a work journal would formalise it and probably cement any learnings, plus offer that counterpart of making sure to recognise little wins throughout the day when they happen so they don’t get overlooked. Thanks for the suggestion!

  4. Karen Chovan says

    5 January, 2017 at 11:30 pm

    I love it…you are so right about how we think about managing other people’s time (particularly those little people in your home life), and forget all about yourself…isn’t that a trend of parents around the world?
    I always set my meeting reminders to 30 minutes prior – it doesn’t mean I’m always there early and calm, but it has helped some!

  5. Annie Ho says

    5 January, 2017 at 1:03 pm

    Great word and tip, Elizabeth…and I totally agree it makes us less harried. One tip I’ve started implementing is to schedule my hour-long meetings for 50 minutes instead, which benefits not only myself, but others as well. It lets me get to my next meetings on time if they’re back-to-back and reminds me to wrap up and summarize before that 50-minute mark. Keep ’em coming, Elizabeth…thank you!

  6. Barry Hodge says

    4 January, 2017 at 10:23 am

    Great tip I am going to try this. It also sounds like a great way to prepare for the next day by allowing time to work through what will need to be done on the to do list.

Visit

The Shop

Check out my ebooks, template packs and other resources to help you get started and keep going on your projects
Shop now