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Roles and Responsibilities [Free Template]

Free roles and responsibilities template

This month’s free project management template is a Roles and Responsibilities document. It’s a formal way of setting out what each role is responsible for on a project team. I also include the names of the people holding the roles – not every Roles and Responsibilities template does this, but I think it’s valuable to know what each individual is supposed to be doing on the project. Otherwise it’s just an arbitary list that reads like a job advert.

Feel free to edit the document as much as you like to make it fit for purpose for your project team (or any other group that you need to define responsibilities for). You could add:

  • Authority and sign off levels
  • Budget associated with that role
  • Staff members reporting to that role
  • Qualifications required to do the role
  • Core skills and compentencies required to do the role

But what you’ll get when you download the Word document is plenty good enough for most project environments.

Enter your email address below to download the Roles and Responsibilities template. You will get an email with access to my free Resource Library with all of my free templates, checklists, and guides.

You’ll have to edit it to take out my instructions and notes and put in your text, especially as you are highly likely to have more roles on the team than I’ve started to draft for you. I’ve done a big chunk of the work so that you are ready to roll, but I haven’t done all of it.

I don’t mind you using my free project management templates for your work purposes but please don’t sell them!

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About Elizabeth Harrin

Elizabeth HarrinElizabeth Harrin FAPM is a professional project manager and award-winning blogger behind A Girl's Guide To Project Management. She's passionate about demystifying project management and making tools and techniques work in the real world. She's also the author of several books including the PMI bestseller, Collaboration Tools for Project Managers.
Elizabeth lives in the UK with her family. She uses her organisation and project management skills at home, and also to help other bloggers at Totally Organised Blogging.


  1. Joji Philips says

    27 November, 2018 at 4:24 am

    Hi Elizabeth,

    Please may I have the roles and responsibilities template. I am unable to download.

  2. Andy Souvalian says

    8 December, 2016 at 1:33 pm

    Hello…I keep getting the following message “There was an error submitting your subscription. Please try again.” when I attempt to download a template. I’ve tried with several different browsers and computers. Can you please provide some assistance? Do you have an alternate way of downloading these templates?


  3. Claire Sezer says

    5 February, 2016 at 10:53 am

    Absolutely love this! I can delegate ownership and its all in writing which is a load off! Thank you.


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